Toyota of Decatur
~15 hrs/mo
Manual entry eliminated
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From 85% confidence
to full financial control
How a Drive N-Motion Colorado location transformed dealership accounting accuracy with Veramatic.
What used to take 3–4 hours can now be done in about 20 minutes — even across large volumes of data. And what's great is it doesn't replace people — it gives them the time to focus on the work that actually matters.
Controller
Drive N-Motion
Extreme complexity, limited validation
Drive N-Motion is an independent dealership group operating multiple rooftops with centralized accounting. We interviewed a seasoned Controller with experience across multiple dealer groups, who leads accounting operations — overseeing multi-rooftop financials, managing centralized accounting across entities, and ensuring accuracy, compliance, and financial performance from within the Dealertrack DMS.
The used-car model made the books unusually complex: roughly 3× more accounts than traditional dealership accounting, extensive subsidiary ledgers, and every vehicle tied to contracts, payments, titles, and payables. The DMS recorded all of it — but validated none of it. With no reliable exception reporting, errors often surfaced weeks after close. As the team put it: the system records everything, but you're responsible for catching what's wrong.
The risk: incomplete financial confidence
- Financial statements often submitted at 85–90% confidence in the numbers
- Errors roll into future months, distorting performance
- Exposure to compliance risks across tax, audits, and payables
Submitting financials without fully reconciling is like writing a book report on a book you haven't read — you know it's incomplete, but you don't know what you're missing.
Controller Drive N-Motion
Veramatic automates the most complex workflows
Veramatic took over the most complex and time-intensive accounting workflows:
- Transforms raw financial data (PDFs, spreadsheets, reports) into journal entries
- Standardizes inconsistent formats across sources
- Enables rapid posting, validation, and reprocessing
Key workflows dropped from hours to minutes, and discrepancies now surface immediately instead of weeks after close — validated entries land in the ledger with the confidence the DMS alone could never provide.
Impact at a glance
0
Added headcount needed
~20 min
To post months of transactions
Hours → minutes
Key accounting workflows
The time reduction was massive. Multiple months of transactions across locations posted in about 20 minutes, and workflows that ran 3–4 hours now take 5–10 minutes. With the ability to rerun and validate entries instantly, reliance on manual reconciliation fell — and confidence in submitted financials rose to match.
The payoff was better use of people, not fewer people. Less repetitive data entry enabled delegation and team development, and freed the back office for KPI tracking, compliance oversight, and strategic financial planning.
From manual processing to financial control
Veramatic transforms complex dealership data into accurate, validated journal entries — so finance teams can move faster, with confidence and control.
- Validates what the DMS cannot
- Reduces risk of hidden errors
- Enables scalable, repeatable processes
Nobody should have to sign financials at 85% confidence. When every entry is validated, you never will.
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