Faster, more confident
month-end close
How a Toyota of Decatur reduced manual work and improved accuracy with Veramatic.
It lets you focus on making decisions with the information, instead of fixing the information. Veramatic doesn’t replace Controllers — it empowers them.
Controller
Toyota of Decatur
Stepping into a 25-year-old process
We spoke to a seasoned controller at a multi-location dealership group operating Toyota and Hyundai franchises, who manages complex accounting across sales, service, parts, and payroll. After stepping into a Controller role previously held for 25 years, she quickly uncovered several core issues with the systems and processes she'd inherited:
- Manual data entry from factory reports
- Limited reporting capabilities in the DMS
- Heavy reliance on manual validation
- Frequent errors requiring investigation
A constant tradeoff: speed vs. accuracy
The calendar made those issues expensive. Factory reports from both manufacturers were released on the 1st of the month, the submission deadline landed on the 10th, and the internal goal was a close within 3–4 business days — so every month began as a race, with speed and accuracy pulling against each other.
Our factory reports don’t come out until the first of the month, so you can’t get a head start — you’re immediately working against the clock. You’d spend hours trying to figure out why something didn’t balance… and then realize it was just a small manual error.
Controller Toyota of Decatur
Veramatic automates dealership accounting workflows
Veramatic sits between the factory reports and the general ledger, automating the heaviest steps of the dealership accounting workflow:
- Importing and normalizing manufacturer reports
- Converting data into accurate journal entries
- Ensuring entries reliably tie out (net to zero)
Report data that once had to be keyed in by hand now lands in the ledger already validated — imports finish in seconds, and entries net to zero without the manual checking that used to consume the first days of the month.
What used to take hours now takes seconds — and you can trust that the data was imported correctly, so anything you’re looking into is actually worth your time.
Controller Toyota of Decatur
Impact at a glance
~15 hrs/mo
Manual entry eliminated
2× faster
Month-end close
Day 3
Books closed, every month
The close got faster and lighter. Eliminating manual entry of factory reports cut out hours of keying each month and reduced the time spent reconciling discrepancies, turning month-end into a streamlined, consistent 3–4 day close.
Accuracy rose with it — fewer manual errors and less rework meant greater trust in the financial data and less time spent troubleshooting. And the team absorbed all of it without adding headcount: time once spent on data entry and corrections now goes to higher-value work, and what started at a single dealership has expanded across all three locations.
What made the difference
- Automates repetitive tasks
- Preserves human oversight and judgment
- Enables more strategic, insight-driven work
The close was never supposed to be a choice between speed and accuracy. Now it isn't.
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